Below is a list of all Inventory Express fields along with a description of each and a sample of typical values.  It should give you a good idea as to the type of input Inventory Express expects in each field.

Field Name

Description

Typical Values

Category

Category of the item.  This field allows only 12 possible predefined values: 

Accessory, Control, Engine, Freight, Motorized Unit, Other, Paper, Part, Passenger, Tender, Tool, Track.

(Type)

Each value in this field will be a sub-category of one of the values in the CATEGORY field.

Accessory

Building, Crossing Signal, Block Signal…

Control

Transformer, Circuit Breaker, Relay…

Engine

Steamer, Diesel-Electric, Hudson…

Freight

Gondola, Caboose, Reefer…

Motorized Unit

Hand Car, Inspection Car, Speeder…

Other


Paper

Magazine, Instruction Sheet, Box…

Part

Bolt, Wheel, Brush…

Passenger

Coach, Observation, Pullman…

Tender

Coal Tender, Oil Tender, Wood Tender…

Tool

Rivet Press; Nut Driver; Track Pliers…

Track

Curve, Turnout, Crossover…

Box

Is the item's box included with the item?

Checked or Unchecked (True or False)

BoxGrade

Grade of box.  

TCA condition codes are predefined.

Color

Color(s) of the item.

Black, Green with orange roof...

Company

Manufacturer of the item.

Lionel, American Flyer, Marx…

Consist

Part of what Consist?  A "Consist" is all the rolling stock that makes up a particular train.

Harry Potter Set, State Set, Freight headed by NW2 Switcher…

Era

Era of manufacture.  This field allows only 4 possible predefined values:

Modern, Postwar, Prewar, PreWWI 

(or any combination of these)

Features

Long field for general info about the item.

DCC, Operating headlight, Diecast Frame…

From

Who or where purchased.

eBay, York, METCA HB Meet...

Gauge

What gauge?

O, HO, Standard…

Genre

Toy or Model?

Toy, Model

Grade

TCA Condition Standards.

Existing TCA condition codes are predefined.

Included1

Component included with the original item.

Horses, Milk Cans, Controller, Contactor…

Included2

Component included with the original item.

Horses, Milk Cans, Controller, Contactor…

Included3

Component included with the original item.

Horses, Milk Cans, Controller, Contactor…

Included1Grade

Grade of the included component.

TCA condition codes are predefined.

Included2Grade

Grade of the included component.

TCA condition codes are predefined.

Included3Grade

Grade of the included component.

TCA condition codes are predefined.

Instructions

Are the item's instructions included?

Checked or Unchecked (True or False)

InstructionsGrade

Grade of instructions. 

TCA condition codes are predefined.

Item

Item Name.

Scale Hudson, Operating Gateman…

Liner

Is the item's box liner included?

Checked or Unchecked (True or False)

LinerGrade

Grade of liner.  

TCA condition codes are predefined.

Location

Where this item is located.

Layout, Storage, South Wall Display Case…

MasterCarton

Is the item's master carton or shipping container included?

Checked or Unchecked (True or False)

MasterCartonGrade

Grade of master carton/shipping container.

TCA condition codes are predefined.

Material

What the item is primarily made of.

Plastic, Tinplate, Cardboard…

Model #

Manufacturer's model or catalog number.

700E, 6-23458, 300

Notes

Long field for notes.

Needs new brushes, Repainted Roof…

Number

How many of this item you have in your inventory.

Op Grade

TCA Operational Standards

TCA operatinal codes are predefined.

Paid

What was paid for the item in dollars.


Power

How is the item powered?

Electric, Clockwork, Live Steam…

Purchased

Date the item was purchased.


Restored

Has the item been restored?

Checked or Unchecked (True or False)

Road Name

Road Name on the rolling stock/accessory.

PRR, NY Central, KC Southern…

Set #

Manufacturers catalog number for the set.

2227W, 11540 Four Car Steam Freight Set...

UserField1

User defined field - will display as a dropdown.

UserField2

User defined field - will display as a freehand field.

UserField3

User defined field - will display as a freehand field.

Value

The current value of the item in dollars.


Web Ready

Must be checked for this item to appear in an online collection.

Checked or Unchecked (True or False)

Years

Years of manufacture.

1954 - 1956, 1977…

Wheels

Wheel arrangement.

This has separate dropdowns for Engines and other rolling stock:

Engine

0-4-0, 1B-B1, 4-8-4…

Passenger, Freight, Tender, Motorized Unit

4-Wheel, 8-Wheel, 12-Wheel, etc.