Fields
Below is a list of all Inventory Express fields along with a description of each and a sample of typical values. It should give you a good idea as to the type of input Inventory Express expects in each field.
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Field Name |
Description |
Typical Values |
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Category |
Category of the item. This field allows only 12 possible predefined values: |
Accessory, Control, Engine, Freight, Motorized Unit, Other, Paper, Part, Passenger, Tender, Tool, Track. |
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(Type) |
Each value in this field will be a sub-category of one of the values in the CATEGORY field. |
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Accessory |
Building, Crossing Signal, Block Signal… |
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Control |
Transformer, Circuit Breaker, Relay… |
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Engine |
Steamer, Diesel-Electric, Hudson… |
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Freight |
Gondola, Caboose, Reefer… |
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Motorized Unit |
Hand Car, Inspection Car, Speeder… |
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Other |
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Paper |
Magazine, Instruction Sheet, Box… |
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Part |
Bolt, Wheel, Brush… |
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Passenger |
Coach, Observation, Pullman… |
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Tender |
Coal Tender, Oil Tender, Wood Tender… |
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Tool |
Rivet Press; Nut Driver; Track Pliers… |
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Track |
Curve, Turnout, Crossover… |
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Box |
Is the item's box included with the item? |
Checked or Unchecked (True or False) |
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BoxGrade |
Grade of box. |
TCA condition codes are predefined. |
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Color |
Color(s) of the item. |
Black, Green with orange roof... |
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Company |
Manufacturer of the item. |
Lionel, American Flyer, Marx… |
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Consist |
Part of what Consist? A "Consist" is all the rolling stock that makes up a particular train. |
Harry Potter Set, State Set, Freight headed by NW2 Switcher… |
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Era |
Era of manufacture. This field allows only 4 possible predefined values: |
Modern, Postwar, Prewar, PreWWI (or any combination of these) |
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Features |
Long field for general info about the item. |
DCC, Operating headlight, Diecast Frame… |
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From |
Who or where purchased. |
eBay, York, METCA HB Meet... |
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Gauge |
What gauge? |
O, HO, Standard… |
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Genre |
Toy or Model? |
Toy, Model |
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Grade |
TCA Condition Standards. |
Existing TCA condition codes are predefined. |
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Included1 |
Component included with the original item. |
Horses, Milk Cans, Controller, Contactor… |
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Included2 |
Component included with the original item. |
Horses, Milk Cans, Controller, Contactor… |
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Included3 |
Component included with the original item. |
Horses, Milk Cans, Controller, Contactor… |
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Included1Grade |
Grade of the included component. |
TCA condition codes are predefined. |
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Included2Grade |
Grade of the included component. |
TCA condition codes are predefined. |
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Included3Grade |
Grade of the included component. |
TCA condition codes are predefined. |
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Instructions |
Are the item's instructions included? |
Checked or Unchecked (True or False) |
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InstructionsGrade |
Grade of instructions. |
TCA condition codes are predefined. |
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Item |
Item Name. |
Scale Hudson, Operating Gateman… |
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Liner |
Is the item's box liner included? |
Checked or Unchecked (True or False) |
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LinerGrade |
Grade of liner. |
TCA condition codes are predefined. |
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Location |
Where this item is located. |
Layout, Storage, South Wall Display Case… |
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MasterCarton |
Is the item's master carton or shipping container included? |
Checked or Unchecked (True or False) |
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MasterCartonGrade |
Grade of master carton/shipping container. |
TCA condition codes are predefined. |
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Material |
What the item is primarily made of. |
Plastic, Tinplate, Cardboard… |
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Model # |
Manufacturer's model or catalog number. |
700E, 6-23458, 300 |
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Notes |
Long field for notes. |
Needs new brushes, Repainted Roof… |
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Number |
How many of this item you have in your inventory. |
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Op Grade |
TCA Operational Standards |
TCA operatinal codes are predefined. |
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Paid |
What was paid for the item in dollars. |
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Power |
How is the item powered? |
Electric, Clockwork, Live Steam… |
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Purchased |
Date the item was purchased. |
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Restored |
Has the item been restored? |
Checked or Unchecked (True or False) |
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Road Name |
Road Name on the rolling stock/accessory. |
PRR, NY Central, KC Southern… |
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Set # |
Manufacturers catalog number for the set. |
2227W, 11540 Four Car Steam Freight Set... |
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UserField1 |
User defined field - will display as a dropdown. |
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UserField2 |
User defined field - will display as a freehand field. |
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UserField3 |
User defined field - will display as a freehand field. |
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Value |
The current value of the item in dollars. |
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Web Ready |
Must be checked for this item to appear in an online collection. |
Checked or Unchecked (True or False) |
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Years |
Years of manufacture. |
1954 - 1956, 1977… |
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Wheels |
Wheel arrangement. |
This has separate dropdowns for Engines and other rolling stock: |
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Engine |
0-4-0, 1B-B1, 4-8-4… |
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Passenger, Freight, Tender, Motorized Unit |
4-Wheel, 8-Wheel, 12-Wheel, etc. |
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